Asset Management Powerpoint Presentation : Webpay

Asset Management Powerpoint Presentation : Webpay

Please download the step by step presentation for managing assets in Webpay.

Download Asset Management Presentation

Blog by BBSPL

PAN of Landlord mandatory for exemption of HRA - If rent exceeds Rs.180000 PA

Greetings of the day!

This is to bring to your notice a very important amendment made in Law by way of Annual Circular on Salaries. In the cases where annual rent paid by the employee is more than 180,000 (i.e. 15,000 per month) HRA exemption will be available only if PAN of the Landlord is provided. The relevant extracts are reproduced below

Further if annual rent paid by the employee exceeds Rs 1,80,000 per annum, it is mandatory for the employee to report PAN of the landlord to the employer. In case the landlord does not have a PAN, a declaration to this effect from the landlord along with the name and address of the landlord should be filed by the employee.

For detailed Circular please refer the attached file. For specific reference you may refer 5.2 Incomes not included under the Head "Salaries"(Exemptions) Point 9 Page 24

Thus to summarise:-

Obtain landlords PAN if rent exceeds Rs. 15,000/- per month

1.Employees who are paying rent of more than Rs. 15,000/- per month (more than Rs. 180,000/- per year) and claiming HRA benefit and are compulsorily required to furnish the Permanent account number (PAN) of the landlord to its employer in order to claim the HRA benefit.

2.In case the landlord does not hold a PAN, then in such a situation, a declaration is to be obtained from the Landlord confirming that he does not hold a PAN. Such declaration must be signed by the landlord with complete name and address and identifying himself by mentioning his valid ID number (like DL, Adhar, pass port, etc.). Copy of declaration format attached.

3.In case any of the above documents are not provided by the employee to his employer, HRA benefit cannot be provided.
 Actions required

1.The employees should be informed about this requirement and advised to obtain the PAN of the landlord immediately. If the PAN of the landlord is not furnished by the employees before the furnishing of the dates of actual proofs (before January 2012 payroll run ), then in such a situation the HRA benefit shall be withdrawn and the additional tax liab ility for year 2011-23 may be recovered over Jan-Mar 2012 period.

Watch-outs

1.There are no alternatives or options provided in the circular if PAN / declaration is not available. Thus if the PAN / declaration signed by the landlord is not available, then in such a situation HRA benefit cannot be given to the employee from the ongoing year i.e. 2011-12 onwards

Download the circular from www.bbspl.com/download/webpay/CirNo5Section192.pdf

Download the Employee Declaration Form from www.bbspl.com/download/webpay/DECLARATIONREGARDINGPERMANENTACCOUNTNUMBER.doc

Regards

Vikas Sapra
BBSPL

P.S.: Credits for the above information: Mr. Kamal Tejwani, practising C.A. in Delhi.
Webpay, An HRMS and Payroll Solution
http://www.bbspl.com
http://webpayhelp.blogspot.com

Generating TDS Calculation of All Employees (including Finalized) in Webpay

Generating TDS Calculation of All Employees (including Finalized) in Webpay

Please download the presentation from the below mentioned link and see how TDS calculation is done by Webpay. Excel is generated from Webpay.

TDS Calculation by Webpay PPT

Blog by BBSPL

Employee Master Pension Option Issue Resolved

In employee master the pension option remained unchecked if Customized PF option was enabled but PF option was disabled. Because of this pension was not deducted in audit module.

This has been solved.

Webpay

Greetings of the day!

Wishing you, family and team a very happy and prosperous Diwali. Please find below mentioned Webpay Release Notes for Oct. 2011.

WEBPAY RELEASE NOTES OCT 2011

Miscellaneous Changes

OD & Tour Request\Approve OD & Tour Request (Empuser) : Online Od\Tour\mispunch process is now working according to Request level as defined in leave and template (same as online leave request).

OD\Tour\Mispunch Approve-Reject: Online OD\Tour\mispunch process is now working according to Request level as defined in leave and template (same as online leave request).

Employee Master: You can now assign same pf_no, Esi_no to employee when previous employee gets finalized.

Import monthly attendance:Import attendance now displays proper message for finalized, invalid and suspended. You can now import the exported sheet.

Import employee detailsàImport Employee qualification details(New form) : Import qualification form, new form to Import\export qualification.

Employee Master\ Import Employee Master : Option to assign Sanction Authority (Reporting Manager) is now available in Employee Master and Import Employee Master Forms.

Employee Master\ New employee master\Import employee master: Option to assign“Amount Paid In”. This refers to to the currency code in which salary is being paid to employee.

Sanctioned leaves with LWP & unauthorized leave details : In Leave Sanction Form, employee’s leave balances are shown.

New menu in ESS (Employee birthday and anniversary list): Now birthday and anniversary list can be generated month wise.

Upload Employee Document on ESS Portal

A new form has been created in Web Pay for upload document on ESS Portal. This enables you to upload a particular document for a particular employee.

You can find this new form in Web Pay -

Import-Export à Import Employee Details à Import Employee Document

Steps to upload documents:

Step-1: Create a new folder and write the folder name without any space.

Step-2: All documents should be collected in this folder and then compress the folder in zip format.

Step-3: Use option “Select Document File for Upload” to upload zipped file.

Step-4: Click on “Search” and generate the excel sheet. Specify From_Date, To_Date, File_ Name with extension, Folder_Name in which all documents have been collected employee wise.

Step-5: Use option “Select Excel File to Import”. After successfully importing excel file all the documents get published on ESS portal between as per the dates mentioned.

You also have the option to delete some or all documents.

Salary Slip& Register

FrmPaySlipConfigure:           A new field is added named Leave Encashment days on Payslipconfiguration form. If Checked then it shows Leave Encashment Days on Salary Slip With Leave Details

Change button Caption (Before Preview Report) (Now Go To Preview Report)

Reimbursement Slip: Previously on publishing reimbursement slip it was not checking the existence of PDF file in the company folder. Now it is solved

TDS Estimation Slip: Gender removed from the mail body that was used while sending TDS Estimation Slip in pdf format.

Give selection criteria for Salary Register Head Wise: (Configuration à Company Setup à Salary Slip & Register Configuration)

1. Columns in which zero amounts come should not be published.

2 Incentive Column
3. PF A/c No. Column
4. PF Admin Charges Column
5. EDLI Column
6. ESI Employer Column

Arrear Change: Manual arrear import error solve : If user adds an extra column in the excel file then system shows proper message.

Recruitment Module Changes: Import CV Form: User can select the excel file & zip file of CV’s to import. Earlier there was a major issue that you had to copy the CV’s (Doc, PDF files) on the server and then only import method used to work. Now there is no need to put these documents on server. All you have to do now is, to zip the folder in which all CV’s are stored. Import the zipped CV folder and also the excel sheet in which you have mentioned the parameters and the file path and name.

Global Settings: A new option has been added in global settings. Earlier, if the company was using Biometrics / Export House attendance then there was problem in calculation of audit values which are used in export house. Now this has been resolved by inserting a new option in global settings. With this option we are able to deduce if the attendance being used is biometric machine or not. Therefore Audit calculation does not get effected.

Please feel free to call me or email me with your queries.

Enjoy the festive season.

Regards

Vikas Sapra

BBSPL

To process reimbursement we have to unlock same month salary

To process reimbursement we have to unlock same month salary.

This is optional. If you are using Pay in Paycode option; then you should always process reimbursement before salary process.

Reason: You are inserting the claim amount in one of the paycode which is part of salary. Therefore the procedure should be to process reimbursement first and then salary.

Blog by BBSPL

Not able to process reimbursement as per empl present days of current month.

Not able to process reimbursement as per empl present days of current month.

You can process reimbursement as per the present days of current month. Let me explain the process:
Step 1: You create Medical Paycode and choose the property as Present Dependent.

Step 2: You mark attendance

Step 3: You enter claim and bills; choose pay in paycode option

Step 4: You process reimbursement

Step 5: You process salary and tax

Blog by BBSPL