Friday, August 30, 2013

WEBPAY UPDATE RELEASE [Aug-2013]

WEBPAY UPDATE RELEASE [Aug-2013]

Module
Description
Reimbursement process
               
1. Restrict the Proration of variable payhead.
2. Round the payhead amount as per rounding on Payhead Master.
Employee Master (Main) and import
Last Name in employee master is not mandatory.

Form11, Form25
Added new reports for like Form11, Form25, Maharashtra minimum wages
Register  with Arrear
Company name published in case of multi company structure in single database and remarks published on Monthly A4 Size (5 Rows) Salary
Wage Slip Form XIX [See Rule 78(1)(b)]
Added a new report of "Wage Slip Form XIX [See Rule 78(1)(b)]" 
Exit Interview Process  - Employee Resignation Termination 
Added  a new field Left Status

Widget
Payroll readiness widget à This widget and report in excel shows data that might affect payroll and statutory compliance. Therefore it would be a very handy report to check before processing payroll.
The excel report shows the following.
1. PF, ESI, Pension applicable but PF, ESI, Pension Number not available.
2. Employees which are not mapped with their respective groups.
3. Duplicate Payhead assigned to employee.
4. Employees with Project Income Till Date in the processing month but not finalized.
5. Lock and Unlock month status according to location and unit.
Reimbursement
1. UI change in the approve/reject reimbursement request grid.
2. Arrear added in the entitlement of the month/year it belongs. For Ex. If an employee gets the arrear of Apr-2013 in the month of May-2013, this arrear amount would show in Apr-2013 month entitlement. It has been corrected and it shows with May-2013.
3. Reimbursement balance calculation changes as per the reimbursement template.
Salary Transfer Details
Added Reimbursement Payments HDFC Format(1)
 When you select “Reimbursement Transfer (This report gets published after reimbursement has been processed)
Arrear Changes
Corrected User Group wise location filtration of employees.
Ask me
1. A report of loan perquisite has been added.
2. A report for PT calculation has been added.
Master data import

1.  Import-export master fields (like department, designation etc) form is added to import the bulk data in excel.
Loan/Advance report
1. ReportsàMonthly Reports (salary, variance.)àLoan Advance details à Loan/Advance summary   Report.
 Now common search criteria added on Loan/Advance report generation form.
Report header would get published according to cost-center wise ie company wise.
Generate E-TDS
Change in Deductor Master, Challan Creation, Deductee Details in ETDS, ETDS file generated from Webpay:
1. Addition on Deductor Master: TAN Registration Number, Employer  / Deductor's STD code (Alternate), Employer  / Deductor 's Tel-Phone No. (Alternate), Employer  / Deductor Email ID (Alternate), Responsible Person's STD Code (Alternate), Responsible Person's Tel-Phone No. (Alternate), Responsible Person's Email ID (Alternate), Account Office Identification Number (AIN) of PAO/ TO/ CDDO.  
 2. Addition of fields on Challan Creation: Section not to be provided from FY 2013-14, Fee, Minor Head of Challan.
 3. Addition of fields on Deductee Details: Section Code under which payment made, Certificate number issued by the Assessing Officer u/s 197 for non-deduction/lower deduction, Filler 1, Filler 2, Filler 3, Filler 4.
4. Change on ETDS: The ETDS file generated from Webpay has been changed according to the above mentioned additions.
New Employee Login portal
Redesigned completely and the comments from users are over whelming
1.       Menus on Left Panel
2.       Multiple Skins
3.       Change in Design
Miscellaneous
1. On form 26 (Monthly Attendance Reports), now you can generate report shift wise.
2.  Added a report "Employee attendance register before attendance process (with breaks)" in Monthly Attendance Reports (with punch time).
3.  Added a report "Employee attendance register before attendance process (with breaks)" in ESS (Team Punch Details).
4.  A new field "Anniversary Counter" added on Birthday/Anniversary etc scheduler.
5.  OD/Tour/Mispunch report is available on "OD/Tour/Mispunch Approve-Reject" option for RM, HOD and HR and on "OD/Tour/Mispunch Requisition" for Employee.
6.  Excel report "Monthly Attendance Sheet with OD details" is available on Monthly Attendance Report with punch time details.
7. Create holiday as per state or as per individual employee.
HR à Create-Issue Employee Documentà Create-Update Document Template
Earlier if you created a document for salary structure of employee with annual amount then, you needed to create payhead and map that payhead with annual amount by using formula. Now no need to do it this way,  you are shown list of pay heads with annual amount and you can use these keyword elements during document creation. You can also use keyword for statutory compliances like PF, ESI, and LWF etc. You can also filter pay heads.
Tools à Map Payhead with SAP Code
Now user can enter SL/Project Code code corresponding to each employee code up to 50 character length.
Employee    àScan and Store Employee Documents à Scan and Store Employee Document
1. Added filtration option for documents uploaded by employee according to document type, location and date wise. 
2. HR can filter the status according to approved documents, pending documents and rejected documents.
3. Added rejection option.
Tax Setting
Added super senior citizen age to calculate super senior citizen tax.
Loan Advance
1. In the Loan/Advance Import mandatory field “NoOfInstallment” is added.
2. In the Loan/Advance Import, calculation of interest was not working in case of %. It has been rectified.
Widget-->Birthday / Anniversary List
Added export functionality to view birthday or anniversary occurring today.
Employee Master
Now add/edit/view/delete rights can be managed by user right master for Employee Master (Main) and Employee Master (Custom).
My Profile
To Change Caption of “View Profile” into “View Complete Profile”.
Salary Slip with Tax Details
Added level on salary slip with tax details report configuration.
Import Employee Paymode details
User can import bank details through NEFT pay mode.
Mark Employee payment mode
User can enter bank details through NEFT pay mode.

Salary Transfer Details
Display bank details on reports when using Transfer type NEFT.
Employee Profile changes
1. Display Bank Description instead of bank code.
2. Following fields are added which can be changed by employee.
3.  Number of school going children, Number of hostel going children, Employee image.
Emergency Contact Details of Employee
Added a field to show Employee Blood Group on Emergency Contact details.
Employee attendance details
Color coding of Late/Early going of Employee punch details.
Emergency Contact Details of Employee
Color coding of Late/Early going of Employee punch details.
OD, tour and Mispunch request of employee
On Mis-punch Request check existing punch of that day and send in the mail to approving authority.
HRA
1. Other Income /HRA Rent: Proposed/Confirmed option now available to store HRA Rent. This option is available in individual form, import and ESS (employee request).
2. Proposed/Confirmed option now available to store Income from Other Sources. This option is available in individual form, import and ESS (employee request).
Now you can enter multiple PAN of landlord.
Form16
Form 16:
a.“Certificate No.” and “Last updated on” added in the first row of form 16 first page. The date selected by the user at the time of generating Form 16 is published in the column Last Update On.
b. As “Certificate No.”  has been pushed to row one, the field in place of “Certificate No.” is “Employee Reference No.  Provided by the Employer (If available)”. In this field the employee code would appear.
c. In the Quarter details one column “Amount paid/credited” added. In this column total earned amount in this quarter will show.
d.  Annexure B has been shifted on the first page from third page of form 16.
e. In the second annexure one more column “Status of matching with OLTAS” added. In this column the value of “matched Challan” from Challan creation form will appear.
f. Verification is also added on page 1 of Form 16 Part A.
g. Caption change of Form 16 Part B point no. 9 A. “Sections 80C, 80CCC and 80CCD” and point 9 B. “Other sections (e.g. 80E, 80G, 80TTA, etc.) under Chapter VI-A.”
Employee attendance Register Form No.26
Added Age, Sex, Date of Joining and Working Hours in Excel Report
Daily Attendance Reports
Added an OD and Tour on Daily attendance Report.
Approve Chap. VI A, Rent Receipts  , other Income Requested by Employee
Show Landlord Pan No. on Form if PAN number is submitted by employee from ESS on time of Investment Declaration, Show Landlord Pan No., Landlord Declaration, and Landlord Name on HRA Report.
Reports à Report Builder

Now we can publish YTD Report which show amount paid to employee month wise, In Employee Master Data report we added a searching criteria to search employee according to from his entry date.
Employee Search(Send email and SMS)
The report which you generate from Employee Search and Send menu has been modified according to the changes on employee master. Secondly, additional (dynamic) fields have been added to it and this report is now available on My profile in ESS.
Employee Master
1. When you edit employee in employee master then the page gets scrolled to the top.
 2. When you enter a  employee record Leave template and leave assign date gets
Auto-filled with date of joining.
3.  You can select upto 5 fields in global settings with which you can check for duplicate insertion of employee master and check if the employee is re-hirable or not. Eg. employee name, father name, date of birth, driver license or any other field from employee master including the dynamic fields that you create yourself.
4.  To publish PT and LWF applicability as per the selected location.
5. To publish Alert whether the employee is re-hirable or not at the time you save a employee record.
6. A view button has been provided in the grid.
7. Aadhaar card number should be mandatory on PF form 2 and PF Challan.(you can manage this with dynamic fields. In dynamic field creation you can make a field as mandatory field).
8. Contract start date gets auto-filled with date of joining.
9. Salary Structure Link has been provided on employee master form.
Taxation
1. NPS contribution from salary is being taken in Chap VIA directly.
How to use NPS Employee contribution in Webpay: There are two ways viz. enter the amount contributed by employee in Chap VIA like any other section. Second option is to create a payhead and map it with “NPS Salary”. This payhead can be Other type or Deduction type. If it is deduction type the amount gets deducted from employee’s salary and the contribution is taken to Chap VIA under Section 80 C. If there is an amount already in NPS Chap VIA using Chap VIA investment entry forms then the amount deducted in salary would get added to the amount already entered as investment in Chap VIA.
2. Rebate of Rs.2,000: If the net taxable salary is less than 5 lacs then a rebate of Rs.2,000 is given to the employee. A surcharge is an additional levy on the tax that an individual pays..
3. Surcharge of 10% if the taxable income is 1 crore or more. For example, if the tax on an income of Rs 1 crore is Rs 2830000 and a surcharge of 10 per cent is levied, the total tax liability on the taxpayer would be Rs 3113000 + Ecess of 3%.
4. Section 80 EE: A section 80EE inserted by the Finance Minister in the 2013 Union Budget in order to promote affordable housing to the first time home loan buyers only by allowing an additional deduction of Rs 1 Lakh under section 80EE.
Emergency Contact Detail of colleague
A form is added on ESS where employee can check the emergency contact details of colleague.
Leave Encashment
If DOL or Project Income Till Date is stored for an employee, Earned Leave amount will get calculated on export leave encashment excel sheet.
Leave and Attendance Module
Now employee can send the leave request for future month even when the leave year gets closed.
e.g. Leave year is from Jan 2013 to Dec 2013
Employee can send request for Jan 2014 even when the leave is not assigned for year 2014.
Employee Salary Transfer Detail
Added a HDFC Format (2) Report on Salary Transfer details.
Change Password Self
Set password validations according to the properties of password in Global Settings.
Manage Users
Added field for password and set password validations according to the properties of password in Global Settings.
Report Builder
To Add User group wise permission for view or full rights to user and for delete report type.



 Blog by BBSPL

Tax Update 2013-14

1.       NPS contribution from salary is being taken in Chap VIA directly.


How to use NPS Employee contribution in Webpay: There are two ways viz. enter the amount contributed by employee in Chap VIA like any other section. Second option is to create a payhead and map it with “NPS Salary”. This payhead can be Other type or Deduction type and remember it should be NON TAXABLE. If it is deduction type the amount gets deducted from employees salary and the contribution is taken to Chap VIA under Section 80 C (The amount taken to Chap VIA is only on YTD basis and it is not estimated for remaining months). If there is an amount already in NPS Chap VIA using Chap VIA investment entry forms then the amount deducted in salary would get added to the amount already entered as investment in Chap VIA. 
Sec 80 CCD(2): Enter the value 99999999999 in Section 80 CCD(2) under Chap VIA. The system would calculate the contribution amount to maximum of 10% of basic salary.


2.       Rebate of Rs.2,000: If the net taxable salary is less than 5 lacs then a rebate of Rs.2,000 is given to the employee. A surcharge is an additional levy on the tax that an individual pays..


3.       Surcharge of 10% if the taxable income is 1 crore or more. For example, if the tax on an income of Rs 1 crore is Rs 2830000 and a surcharge of 10 per cent is levied, the total tax liability on the taxpayer would be Rs 3113000 + Ecess of 3%.


4.       Section 80 EE: A new section 80EE inserted by the Finance Minister in the 2013 Union Budget in order to promote affordable housing to the first time home loan buyers only by allowing an additional deduction of Rs 1 Lakh under section 80EE