Pay month TDS is wrongly calculated in case of reimbursement paycodes.
Reason:
1. Paycode is Partial Taxable, Reimbursement Type, Variable, TDS to be deducted paymonth and Part of Gross. (This is only in case when reimbursement is variable and tax deduction is pay month and not when reimbursement is fixed).
2. You assign 7,500 to the reimbursement paycode in the month of May and you upload the bills of 7,500 for the same paycode in the month of April.
3. Here the TDS is deducted on the amount in the paymonth because the amount is paid in May and bills are uploaded in April. Change the bills month from April to May and the TDS will not be deducted.
The reason to this is that this a variable paycode and variable paycode amount and bills are set off in the same month.
Eg.
Medical Reimbursement paid in June = Rs.3,000 (And this is variable paycode and tax to be deducted in pay month)
Bills uploaded in May=Rs.3,000
Exemption will not be given because amount is paid in June and bills uploaded in May. If both are in same month then exemption is given.
Blog by BBSPL
Thursday, June 23, 2011
Thursday, June 16, 2011
Failure sending mail or mail not sent
Failure sending mail
Reasons:
1. Check the smtp server configuration in Webpay
2. Check if the server has anti-virus installed, if yes then disable the setting in anti-virus i.e. Email Scan Protection. The setting email scan protection should be disabled.
Blog by BBSPL
Reasons:
1. Check the smtp server configuration in Webpay
2. Check if the server has anti-virus installed, if yes then disable the setting in anti-virus i.e. Email Scan Protection. The setting email scan protection should be disabled.
Blog by BBSPL
Monday, June 13, 2011
PDF file does not create
PDF file does not create in Webpay
Reasons:
1. POP up: Check if the pop up blocker is enabled, disable it.
2. IIS Reset: If first option does not work, then reset the IIS.
3. Restart Server:If second option does not work, restart server.
Blog by BBSPL
Reasons:
1. POP up: Check if the pop up blocker is enabled, disable it.
2. IIS Reset: If first option does not work, then reset the IIS.
3. Restart Server:If second option does not work, restart server.
Blog by BBSPL
Saturday, June 11, 2011
Arrear does not calculated correctly
Arrear does not calculate correctly
In one of the cases at our clients place the arrear was not calculated as per the desired result.
Reason: The paycode was runtime and had the formula "Case when Paiddays >15 then 1000 else 500".
In the above case when the arrear is processed the formula is read and it works accordingly; it does not give the differential arrear. However if instead of 1000 and 500 (the values) if we had replaced it with paycodes then it would have executed as desired.
Blog by BBSPL
In one of the cases at our clients place the arrear was not calculated as per the desired result.
Reason: The paycode was runtime and had the formula "Case when Paiddays >15 then 1000 else 500".
In the above case when the arrear is processed the formula is read and it works accordingly; it does not give the differential arrear. However if instead of 1000 and 500 (the values) if we had replaced it with paycodes then it would have executed as desired.
Blog by BBSPL
Thursday, June 9, 2011
Attendance Time in and Time out management (biometrics)
Attendance Time in and Time out management
Menu direction: Leave & Attendance then Capture Punch Time then Capture Punch Time
You will select the type of file:
The options are:
1. Access Database: The access datebase should be on the same system where the application is present that is on server and it should be present on any of the drive.
2. Excel sheet: There can be two columns for date viz. in date and out date; and there can also be a single column for date. There can be either one column where time in and time out is stored or there can be two columns, one for time in and other for time out.
3. Text file with Tab : This file is basically used to import the text file in a specific format. This is client specific format.
4. Dat file : Same as Point 3
5. Text file without tab : This is used when records are present inside the text file without tab just spaces are there so for this purpose we have to calculate the length of that field
Ex:
If you choose importing Text file without tab then enter the field starting position count and the length of that field. Let us suppose that first row is like this '1 4356 ert 20100923 1003 09:25' and in this string '1003' is employeecode '20100923' is date and '09:25' is Time then in Empcode Enter 20-4 where 20 is the starting position and 4 is the length, for date enter 11-8 where 11 is the starting position and 8 is the length and for time enter 25-5 where 25 is the starting position and 5 is the length.
Blog by BBSPL
Menu direction: Leave & Attendance then Capture Punch Time then Capture Punch Time
You will select the type of file:
The options are:
1. Access Database: The access datebase should be on the same system where the application is present that is on server and it should be present on any of the drive.
2. Excel sheet: There can be two columns for date viz. in date and out date; and there can also be a single column for date. There can be either one column where time in and time out is stored or there can be two columns, one for time in and other for time out.
3. Text file with Tab : This file is basically used to import the text file in a specific format. This is client specific format.
4. Dat file : Same as Point 3
5. Text file without tab : This is used when records are present inside the text file without tab just spaces are there so for this purpose we have to calculate the length of that field
Ex:
If you choose importing Text file without tab then enter the field starting position count and the length of that field. Let us suppose that first row is like this '1 4356 ert 20100923 1003 09:25' and in this string '1003' is employeecode '20100923' is date and '09:25' is Time then in Empcode Enter 20-4 where 20 is the starting position and 4 is the length, for date enter 11-8 where 11 is the starting position and 8 is the length and for time enter 25-5 where 25 is the starting position and 5 is the length.
Blog by BBSPL
Monday, June 6, 2011
How to add bank account of employee in Webpay?
How to add bank account of employee in Webpay?
Step 1. Enter Bank And A/C No. Of Employee
Go to EMPLOYEE menu then Enter Bank And A/C No. Of Employee
Step 2. Mark employee payment mode
Go to EMPLOYEE menu then Mark Employee Payment Mode
If you want to change Employee payment mode in a particular month then Go To Step 1 and enter Bank and A/C no. Of Employee. For Ex. If you Want to change Employee payment mode to Bank from Cash (Bank Account no. is a must When payment mode is Bank).
Then Go To Step 2 change the Employee payment mode
A. Pay Type : Select pay type
B. Pay Mode : Select Pay mode
C. Enter effective month & year
and changed Employee payment mode is effective from the date entered by you in "Enter Effective Month & Year"
For Report :
1. Open Employee Payment Mode Details : To Check
Go To Reports then Employee Reports then Employee Payment Mode Details
2. Open Payment Reconciliation Statement
Go To Reports then Employee Reports then Payment Reconciliation Statement
Blog by BBSPL
Step 1. Enter Bank And A/C No. Of Employee
Go to EMPLOYEE menu then Enter Bank And A/C No. Of Employee
Step 2. Mark employee payment mode
Go to EMPLOYEE menu then Mark Employee Payment Mode
If you want to change Employee payment mode in a particular month then Go To Step 1 and enter Bank and A/C no. Of Employee. For Ex. If you Want to change Employee payment mode to Bank from Cash (Bank Account no. is a must When payment mode is Bank).
Then Go To Step 2 change the Employee payment mode
A. Pay Type : Select pay type
B. Pay Mode : Select Pay mode
C. Enter effective month & year
and changed Employee payment mode is effective from the date entered by you in "Enter Effective Month & Year"
For Report :
1. Open Employee Payment Mode Details : To Check
Go To Reports then Employee Reports then Employee Payment Mode Details
2. Open Payment Reconciliation Statement
Go To Reports then Employee Reports then Payment Reconciliation Statement
Blog by BBSPL
How to create bank and branch in Webpay
How to create bank and branch in Webpay
Step 1 : Create Bank Master
CONFIGURATION then Company Miss. Settings then Bank Master
Step 2 : Create Branch Master
CONFIGURATION then Company Miss. Settings then Branch Master
Blog by BBSPL
Step 1 : Create Bank Master
CONFIGURATION then Company Miss. Settings then Bank Master
Step 2 : Create Branch Master
CONFIGURATION then Company Miss. Settings then Branch Master
Blog by BBSPL
Saturday, June 4, 2011
Employees not coming in bank report
Issue: Employees not coming in bank report / salary transfer details.
Issue: All employees do not appear in salary transfer details report.
Issue: All employees do not appear in bank report.
Solution: Open Payment Reconciliation Report from Reports shortcut on dashboard or go to Reports then Employee Reports and then Payment Reconciliation Report.
In this report you would get all the employees whose salary is processed including salary transfer to bank or paid in cash or paid by cheque or no payment mode assigned.
Blog by BBSPL
Issue: All employees do not appear in salary transfer details report.
Issue: All employees do not appear in bank report.
Solution: Open Payment Reconciliation Report from Reports shortcut on dashboard or go to Reports then Employee Reports and then Payment Reconciliation Report.
In this report you would get all the employees whose salary is processed including salary transfer to bank or paid in cash or paid by cheque or no payment mode assigned.
Blog by BBSPL
Leave Encashment in Webpay
How to process Leave Encashment in Webpay?
1. Create the formula for the leave encashment for eg. Basic/30.
2. Create paycode of leave encashment which should be mapped with leaveEncashment.
Paycode should be variable type, partial taxable (999999999) and not present dependent.
3. Create leave from leave master and make that leave as cashable (Cashable should be checked) and also assign the formula that you have created above.
4. Leave that you have created must be assigned to employees.
5. Now you can process leave encashment using individual form or import method or through FNF.
Blog by BBSPL
1. Create the formula for the leave encashment for eg. Basic/30.
2. Create paycode of leave encashment which should be mapped with leaveEncashment.
Paycode should be variable type, partial taxable (999999999) and not present dependent.
3. Create leave from leave master and make that leave as cashable (Cashable should be checked) and also assign the formula that you have created above.
4. Leave that you have created must be assigned to employees.
5. Now you can process leave encashment using individual form or import method or through FNF.
Blog by BBSPL
Friday, June 3, 2011
LWP shown on salary slip do not match attendance excel sheet
LWP shown on salary slip do not match LWP shown on attandance excel sheet
Reason: You import the attendance sheet with let's say 5 LWP's and then go to attendance adjustment and make LWP as 4 and process the salary. In this case LWP shown on salary slip would not match the LWP shown on attendance excel sheet.
How to resolve: Unlock salary and import the attendance excel sheet with 4 LWP's and then reprocess the salary. Now the LWP shown on salary slip would match the LWP shown on attendance excel sheet.
Blog by BBSPL
Reason: You import the attendance sheet with let's say 5 LWP's and then go to attendance adjustment and make LWP as 4 and process the salary. In this case LWP shown on salary slip would not match the LWP shown on attendance excel sheet.
How to resolve: Unlock salary and import the attendance excel sheet with 4 LWP's and then reprocess the salary. Now the LWP shown on salary slip would match the LWP shown on attendance excel sheet.
Blog by BBSPL
My salary structure report in ESS does not show all paycodes
My salary structure report in ESS does not show all the paycodes
Reason: Paycodes which are part of CTC are shown in the salary structure report.
Blog by BBSPL
Reason: Paycodes which are part of CTC are shown in the salary structure report.
Blog by BBSPL
Loan paycode does not appear in loan module in Webpay
Loan paycode does not appear in loan module (I am unable to find loan paycode in the loan module that I just created)
Answer: Please check if you made the loan paycode as loan type or deduction type. It should be loan type and then only it appears in loan module.
Blog by BBSPL
Answer: Please check if you made the loan paycode as loan type or deduction type. It should be loan type and then only it appears in loan module.
Blog by BBSPL
Company PF Number
Company PF Number / Company PF No.
Where to enter company PF number
Menu Direction
1. Configuration
2. Statutory Settings
3. PF / ESI/ PT Configuration
Blog by BBSPL
Where to enter company PF number
Menu Direction
1. Configuration
2. Statutory Settings
3. PF / ESI/ PT Configuration
Blog by BBSPL
Where to generate LWF report in Webpay?
Where to generate LWF report in Webpay?
Menu Direction
1. Import-Export Menu
2. Export LTA / Sodexho, LWF & FBT Request(s)
3. Export LWF
Blog by BBSPL
Menu Direction
1. Import-Export Menu
2. Export LTA / Sodexho, LWF & FBT Request(s)
3. Export LWF
Blog by BBSPL
Bank Report
Bank Report Generation / Salary Transfer to Bank
Menu Direction
1. Reports
2. Monthly Reports (Salary, Variance, Reimbursement, Arrear, JV, Email etc.)
3. Salary Transfer Details or Salary Transfer Details with Ref. No.
Blog by BBSPL
Menu Direction
1. Reports
2. Monthly Reports (Salary, Variance, Reimbursement, Arrear, JV, Email etc.)
3. Salary Transfer Details or Salary Transfer Details with Ref. No.
Blog by BBSPL
Wednesday, June 1, 2011
Last month LWF
If you forgot to deduct LWF last month then you can deduct LWF for last month using import manuall arrear.
Blog by BBSPL
Blog by BBSPL
Import ESI
If you forgot to deduct ESI last month and now you wish to deduct ESI for last month and current month together then you can import the collective ESI using the form cpayroll/frmImportESI.aspx.
You will not find the form under Import menu. You need to write cpayroll/frmimportesi.aspx after payroll and the form would appear. Thereafter you can import.
Blog by BBSPL
You will not find the form under Import menu. You need to write cpayroll/frmimportesi.aspx after payroll and the form would appear. Thereafter you can import.
Blog by BBSPL
Attendance Process Audit Module
Attendance process Audit Module:
When you wish to show audit details differently i.e. as per their audit settings then you must do the following:
1. Create user group id "Audit"
2. Create a user and map it with user group "Audit"
3. In Audit settings form save data for all types of shift
Blgo by BBSPL
Webpay
When you wish to show audit details differently i.e. as per their audit settings then you must do the following:
1. Create user group id "Audit"
2. Create a user and map it with user group "Audit"
3. In Audit settings form save data for all types of shift
Blgo by BBSPL
Webpay
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