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Module
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Description
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Reimbursement process
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1. Restrict the
Proration of variable payhead.
2. Round the payhead
amount as per rounding on Payhead Master.
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Employee Master (Main) and
import
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Last Name in employee
master is not mandatory.
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Form11,
Form25
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Added new reports for
like Form11, Form25, Maharashtra minimum wages
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Register with Arrear
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Company name published
in case of multi company structure in single database and remarks published
on Monthly A4 Size (5 Rows) Salary
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Wage Slip Form XIX [See Rule
78(1)(b)]
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Added a new report of
"Wage Slip Form XIX [See Rule 78(1)(b)]"
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Exit Interview Process - Employee Resignation Termination
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Added a new field Left Status
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Widget
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Payroll readiness widget à This widget and report in excel shows
data that might affect payroll and statutory compliance. Therefore it would
be a very handy report to check before processing payroll.
The excel report
shows the following.
1. PF, ESI, Pension
applicable but PF, ESI, Pension Number not available.
2. Employees which
are not mapped with their respective groups.
3. Duplicate Payhead
assigned to employee.
4. Employees with
Project Income Till Date in the processing month but not finalized.
5. Lock and Unlock
month status according to location and unit.
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Reimbursement
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1. UI change in the approve/reject
reimbursement request grid.
2. Arrear added in
the entitlement of the month/year it belongs. For Ex. If an employee gets
the arrear of Apr-2013 in the month of May-2013, this arrear amount would
show in Apr-2013 month entitlement. It has been corrected and it shows with
May-2013.
3. Reimbursement
balance calculation changes as per the reimbursement template.
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Salary Transfer Details
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Added
Reimbursement Payments HDFC Format(1)
When you select “Reimbursement Transfer
(This report gets published after reimbursement has been processed)
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Arrear Changes
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Corrected
User Group wise location filtration of employees.
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Ask me
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1. A
report of loan perquisite has been added.
2. A
report for PT calculation has been added.
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Master data import
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1. Import-export master fields (like
department, designation etc) form is added to import the bulk data in
excel.
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Loan/Advance report
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1.
ReportsàMonthly
Reports (salary, variance.)àLoan Advance details à Loan/Advance summary Report.
Now common search criteria added
on Loan/Advance report generation form.
Report
header would get published according to cost-center wise ie company wise.
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Generate E-TDS
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Change
in Deductor Master, Challan Creation, Deductee Details in ETDS, ETDS file
generated from Webpay:
1. Addition
on Deductor Master: TAN Registration Number, Employer /
Deductor's STD code (Alternate), Employer / Deductor 's Tel-Phone No.
(Alternate), Employer / Deductor Email ID (Alternate), Responsible
Person's STD Code (Alternate), Responsible Person's Tel-Phone No.
(Alternate), Responsible Person's Email ID (Alternate), Account Office
Identification Number (AIN) of PAO/ TO/ CDDO.
2. Addition
of fields on Challan Creation:
Section not to be provided from FY
2013-14, Fee, Minor Head of Challan.
3.
Addition of fields on Deductee Details: Section Code
under which payment made, Certificate number issued by the Assessing
Officer u/s 197 for non-deduction/lower deduction, Filler 1, Filler 2,
Filler 3, Filler 4.
4. Change
on ETDS: The ETDS file generated from Webpay has been changed according to the
above mentioned additions.
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New Employee Login portal
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Redesigned
completely and the comments from users are over whelming
1. Menus on Left Panel
2. Multiple Skins
3. Change in Design
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Miscellaneous
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1. On
form 26 (Monthly Attendance Reports), now you can generate report shift
wise.
2. Added a report "Employee attendance
register before attendance process (with breaks)" in Monthly
Attendance Reports (with punch time).
3.
Added a report "Employee attendance register before attendance process
(with breaks)" in ESS (Team Punch Details).
4. A new field "Anniversary
Counter" added on Birthday/Anniversary etc scheduler.
5. OD/Tour/Mispunch report is available on
"OD/Tour/Mispunch Approve-Reject" option for RM, HOD and HR
and on "OD/Tour/Mispunch Requisition" for Employee.
6. Excel report "Monthly Attendance
Sheet with OD details" is available on Monthly Attendance Report with
punch time details.
7. Create
holiday as per state or as per individual employee.
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HR à Create-Issue Employee Documentà Create-Update Document Template
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Earlier
if you created a document for salary structure of employee with annual
amount then, you needed to create payhead and map that payhead with annual
amount by using formula. Now no need to do it this way, you are shown list of pay heads with
annual amount and you can use these keyword elements during document
creation. You can also use keyword for statutory compliances like PF, ESI,
and LWF etc. You can also filter pay heads.
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Tools à Map Payhead with SAP Code
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Now
user can enter SL/Project Code code corresponding to each employee code up
to 50 character length.
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Employee àScan and Store Employee Documents à Scan and Store Employee Document
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1. Added
filtration option for documents uploaded by employee according to document
type, location and date wise.
2. HR
can filter the status according to approved documents, pending documents
and rejected documents.
3.
Added rejection option.
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Tax Setting
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Added
super senior citizen age to calculate super senior citizen tax.
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Loan Advance
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1. In
the Loan/Advance Import mandatory field “NoOfInstallment” is added.
2. In
the Loan/Advance Import, calculation of interest was not working in case of
%. It has been rectified.
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Widget-->Birthday /
Anniversary List
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Added
export functionality to view birthday or anniversary occurring
today.
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Employee Master
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Now
add/edit/view/delete rights can be managed by user right master for
Employee Master (Main) and Employee Master (Custom).
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My Profile
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To
Change Caption of “View Profile” into “View Complete Profile”.
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Salary Slip with Tax Details
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Added
level on salary slip with tax details report configuration.
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Import Employee Paymode details
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User
can import bank details through NEFT pay mode.
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Mark Employee payment mode
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User
can enter bank details through NEFT pay mode.
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Salary Transfer Details
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Display
bank details on reports when using Transfer type NEFT.
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Employee Profile changes
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1.
Display Bank Description instead of bank code.
2.
Following fields are added which can be changed by employee.
3. Number of school going children, Number of
hostel going children, Employee image.
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Emergency Contact Details of Employee
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Added a
field to show Employee Blood Group on Emergency Contact details.
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Employee attendance details
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Color coding
of Late/Early going of Employee punch details.
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Emergency Contact Details of
Employee
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Color coding
of Late/Early going of Employee punch details.
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OD, tour and Mispunch request of
employee
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On Mis-punch
Request check existing punch of that day and send in the mail to approving
authority.
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HRA
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1. Other Income /HRA Rent: Proposed/Confirmed option
now available to store HRA Rent. This option is available in individual
form, import and ESS (employee request).
2. Proposed/Confirmed
option now available to store Income from Other Sources. This option is
available in individual form, import and ESS (employee request).
Now you
can enter multiple PAN of landlord.
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Form16
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Form 16:
a.“Certificate
No.” and “Last updated on” added in the first row of form 16 first page.
The date selected by the user at the time of generating Form 16 is
published in the column Last Update On.
b. As
“Certificate No.” has been pushed to
row one, the field in place of “Certificate No.” is “Employee Reference
No. Provided by the Employer (If
available)”. In this field the employee code would appear.
c. In
the Quarter details one column “Amount paid/credited” added. In this column
total earned amount in this quarter will show.
d. Annexure B has been shifted on the first
page from third page of form 16.
e. In
the second annexure one more column “Status of matching with OLTAS” added.
In this column the value of “matched Challan” from Challan creation form
will appear.
f. Verification
is also added on page 1 of Form 16 Part A.
g. Caption
change of Form 16 Part B point no. 9 A. “Sections 80C, 80CCC and 80CCD” and
point 9 B. “Other sections (e.g. 80E, 80G, 80TTA, etc.) under Chapter
VI-A.”
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Employee attendance Register Form
No.26
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Added
Age, Sex, Date of Joining and Working Hours in Excel Report
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Daily Attendance Reports
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Added an
OD and Tour on Daily attendance Report.
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Approve Chap. VI A, Rent
Receipts , other Income Requested by
Employee
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Show
Landlord Pan No. on Form if PAN number is submitted by employee from ESS on
time of Investment Declaration, Show Landlord Pan No., Landlord
Declaration, and Landlord Name on HRA Report.
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Reports à Report Builder
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Now we
can publish YTD Report which show amount paid to employee month wise, In Employee
Master Data report we added a searching criteria to search employee
according to from his entry date.
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Employee Search(Send email and
SMS)
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The
report which you generate from Employee Search and Send menu has been
modified according to the changes on employee master. Secondly, additional
(dynamic) fields have been added to it and this report is now available on
My profile in ESS.
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Employee Master
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1. When you edit employee in
employee master then the page gets scrolled to the top.
2. When you enter a employee record Leave template and leave
assign date gets
Auto-filled with date of
joining.
3. You can select upto 5 fields in global
settings with which you can check for duplicate insertion of employee
master and check if the employee is re-hirable or not. Eg. employee name,
father name, date of birth, driver license or any other field from employee
master including the dynamic fields that you create yourself.
4. To publish PT and LWF applicability as
per the selected location.
5. To publish Alert whether
the employee is re-hirable or not at the time you save a employee record.
6. A view button has been
provided in the grid.
7. Aadhaar card number
should be mandatory on PF form 2 and PF Challan.(you can manage this with
dynamic fields. In dynamic field creation you can make a field as mandatory
field).
8. Contract start date gets
auto-filled with date of joining.
9. Salary Structure Link has
been provided on employee master form.
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Taxation
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1. NPS
contribution from salary is being taken in Chap VIA directly.
How to use NPS Employee
contribution in Webpay: There are two ways viz. enter the amount
contributed by employee in Chap VIA like any other section. Second option
is to create a payhead and map it with “NPS Salary”. This payhead can be
Other type or Deduction type. If it is deduction type the amount gets
deducted from employee’s salary and the contribution is taken to Chap VIA
under Section 80 C. If there is an amount already in NPS Chap VIA using
Chap VIA investment entry forms then the amount deducted in salary would
get added to the amount already entered as investment in Chap VIA.
2. Rebate
of Rs.2,000: If the net taxable salary is less than 5 lacs then a rebate of
Rs.2,000 is given to the employee. A surcharge is an additional levy on the
tax that an individual pays..
3. Surcharge of 10% if the
taxable income is 1 crore or more. For example, if the tax on an income of
Rs 1 crore is Rs 2830000 and a surcharge of 10 per cent is levied, the
total tax liability on the taxpayer would be Rs 3113000 + Ecess of 3%.
4. Section 80 EE: A section
80EE inserted by the Finance Minister in the 2013 Union Budget in order to
promote affordable housing to the first time home loan buyers only by
allowing an additional deduction of Rs 1 Lakh under section 80EE.
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Emergency Contact Detail of
colleague
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A form
is added on ESS where employee can check the emergency contact details of
colleague.
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Leave Encashment
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If DOL
or Project Income Till Date is stored for an employee, Earned Leave amount
will get calculated on export leave encashment excel sheet.
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Leave and Attendance Module
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Now
employee can send the leave request for future month even when the leave
year gets closed.
e.g. Leave year is from Jan 2013
to Dec 2013
Employee
can send request for Jan 2014 even when the leave is not assigned for year
2014.
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Employee Salary Transfer Detail
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Added a
HDFC Format (2) Report on Salary Transfer details.
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Change Password Self
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Set
password validations according to the properties of password in Global
Settings.
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Manage Users
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Added
field for password and set password validations according to the properties
of password in Global Settings.
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Report Builder
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To Add
User group wise permission for view or full rights to user and for delete
report type.
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