List of Tasks in 2011: Webpay

Attendance Process	31 Dec 2011	Previously Increment in salary structure works only for attendance cycle with cut of date zero (i.e. calendar days cycle). Now it works for other attendance cycle also. Mid month increment is now managed as follows: Case 1. Attendance Cycle : 1 Nov - 30 Nov Salary Revised : 5 Nov and 16 Nov Increment days will be as follows: First Increment days : 4 Second Increment days: 11 Third Increment days: 15 Case 2. Attendance Cycle : 21 Oct - 20 Nov Salary Revised : 25 Oct and 12 Nov Increment days will be as follows: First Increment days : 4 Second Increment days: 18 Third Increment days: 9 In case of attendance cycle with reversal days cycle would be treated as per calendar days and so the increment days conditions.
Report Builder	31 Dec 2011	In Variance report Arrear amount was not added now this has been done and the arrear amount will be added in the report.
Report Builder	21 Dec 2011	Now Admin Can Export Journal Voucher Report according to the State and Region wise.
Employee Master	21 Dec 2011	1. Automatic employee code can be generated for costcenter now. 2. Reporting Manager's name, designation and department is now shown in individual employee master forms.
Employee Profile ESS	21 Dec 2011	To show Exact Passport Expiry Date on ESS, Show country name as country in employee master change on Admin portal and Decrease Size of Passport No 20 as 25 in Employee Profile on ESS portal.
Attendance Process	21 Dec 2011	To show messaging in color for Shift and Category Not Assigned Employees for Biometric Attendance process.
Create / update sanction	01 Dec 2011	In create/update sanction authority for employee you can choose different-2 HR for employees. The option is also available in employee individual and import employee master forms.
Online leave Requisition	01 Dec 2011	1. Now employee can request two different status on same day leave request for e.g. CL First Half, EL/LWP Second Half. 2. Now employee can request for the first half leave when second half is weekly off. 3. Option to give authority of LWP approval only to HR.
Report Builder	01 Dec 2011	Added new CTC (Earned) report In the Report builder. In this report admin can see CTC report with paid amount and display with leave balance and service tax amount. Added three Level of grouping in the report builder and therefore the grand total now display in the reports. Added Sub-Department grouping in Journal Voucher report on report builder and now added option for display arrear heads separately or consolidated in the Journal Voucher report. Now user can edit / update the created report in the report builder. Added Sort by “Employee code”, “Employee Name”, “Date of joining” option’s in report builder.

Employee Master

10 Nov 2011

Previously when new employee is created or an old one is updated "Pension" flag is applicable only when "PF" is applicable for employee. Now "Pension" flag is applicable when either "PF" is applicable or "Customized PF" is applicable.

Miscellaneous Changes	21 Oct 2011	OD & Tour Request\Approve OD & Tour Request (Empuser) : Online Od\Tour\mispunch process is now working according to Request level as defined in leave and template (same as online leave request). OD\Tour\Mispunch Approve-Reject: Online OD\Tour\mispunch process is now working according to Request level as defined in leave and template (same as online leave request). Employee Master: You can now assign same pf_no, Esi_no to employee when previous employee gets finalized. Import monthly attendance: Import attendance now displays proper message for finalized, invalid and suspended. You can now import the exported sheet. Import employee detailsàImport Employee qualification details(New form) : Import qualification form, new form to Import\export qualification. Employee Master\ Import Employee Master : Option to assign Sanction Authority (Reporting Manager) is now available in Employee Master and Import Employee Master Forms. Employee Master\ New employee master\Import employee master: Option to assign “Amount Paid In”. This refers to to the currency code in which salary is being paid to employee. Sanctioned leaves with LWP & unauthorized leave details : In Leave Sanction Form, employee’s leave balances are shown. New menu in ESS (Employee birthday and anniversary list): Now birthday and anniversary list can be generated month wise.
Import Employee Document	21 Oct 2011	A new form has been created in Web Pay for upload document on ESS Portal. This enables you to upload a particular document for a particular employee. You can find this new form in Web Pay - Import-Export à Import Employee Details à Import Employee Document Steps to upload documents: Step-1: Create a new folder and write the folder name without any space. Step-2: All documents should be collected in this folder and then compress the folder in zip format. Step-3: Use option “Select Document File for Upload” to upload zipped file. Step-4: Click on “Search” and generate the excel sheet. Specify From_Date, To_Date, File_ Name with extension, Folder_Name in which all documents have been collected employee wise. Step-5: Use option “Select Excel File to Import”. After successfully importing excel file all the documents get published on ESS portal between as per the dates mentioned. You also have the option to delete some or all documents.
Salary Slip & Register Configuration	21 Oct 2011	(1)Salary Slip & Register Configuration (i) A new field is added named Leave Encashment days on Payslip configuration form. If Checked then it shows Leave Encashment Days on Salary Slip With Leave Details Change button Caption (Before Preview Report) (Now Go To Preview Report) Reimbursement Slip (i) Previously on publishing reimbursement slip it was not checking the existence of PDF file in the company folder. Now it is solved TDS Estimation Slip (i) Gender removed from the mail body that was used while sending TDS Estimation Slip in pdf format. 4. Give selection criteria for Salary Register Head Wise: (Configuration à Company Setup à Salary Slip & Register Configuration) 1. Columns in which zero amounts come should not be published. 2 Incentive Column 3. PF A/c No. Column 4. PF Admin Charges Column 5. EDLI Column 6. ESI Employer Column
Arrear Change	21 Oct 2011	Manual arrear import error solve : If user adds an extra column in the excel file then system shows proper message.
Recruitment Module Changes	21 Oct 2011	Import CV Form: User can select the excel file & zip file of CV’s to import. Earlier there was a major issue that you had to copy the CV’s (Doc, PDF files) on the server and then only import method used to work. Now there is no need to put these documents on server. All you have to do now is, to zip the folder in which all CV’s are stored. Import the zipped CV folder and also the excel sheet in which you have mentioned the parameters and the file path and name.
Global Settings	21 Oct 2011	A new option has been added in global settings. Earlier, if the company was using Biometrics / Export House attendance then there was problem in calculation of audit values which are used in export house. Now this has been resolved by inserting a new option in global settings. With this option we are able to deduce if the attendance being used is biometric machine or not. Therefore Audit calculation does not get effected.
Salary Slip Configuration: New Module	03 Oct 2011	CV import form changes: user can select the excel file & a zip file of resumes to import the details. No need to move the CV’s on the server and show the proper message.
		A new form has been created through which you can save the pay slips or pay register parameters. For eg. Show salutation on the pay slips. Earlier you had to check these parameters everytime you wanted to open the report. Now you can save these settings and view the pay slips with just a simple click. Earlier all the pay slips and pay registers were shown in the dropdown. To avoid the confusion you can activate / deactivate the pay slips and pay registers from the configuration form and therefore only the desired pay slips and pay registers get populated. You can save the email content like header, footer and mail body for each pay slip and this format is used to send email. It also gets populated on the selection of each pay slip. If you have not saved the email content then the old email content is sent. Two New fields are added CC and BCC. You can send the email dynamically to the email ID that is entered in these fields. Please note that 10 Email ID’s per field can be enteredt. You can publish and view these published pay slips from the page itself. A new link is provided on the page to view the published payslips. You can display the caption “Amount in INR” or “Amount in USD”. This is available on only Payslip with Tax Details. You can display the value in Lac or Million (this means that the comma will get published as per Lac or Million settiing). This is available on only Payslip with Tax Details.

Upload Document

05 Sep 2011

New Form: Upload employee documents through import export to display on employee portal (Dashboard).

Global Settings	17 Aug 2011	New Field Gratuity Year & Month: Set year and month to calculate gratuity amount.
Assign Perquisite to Employee	17 Aug 2011	On the assign perquisite form there is a checkbox for pointing the employee perquisite tax that this tax is deposited by employer behalf of employee to show the bifurcation of the deposited tax on 12 BA.
Finalized / Unfinalized	09 Aug 2011	Whenever an employee is finalized / un-finalized from WebPay using Employee Master, Import Employee Master, Import Employee Master Changes, Salary Unlock or FNF process a log is maintained with System IP, User ID and the interface name from where the change is done
Import-Export of Hold Release	09 Aug 2011	Added Search criteria based on User Location - Unit rights.
Salary register year to date	09 Aug 2011	In Salary register year to date, finalized employee detail was not being displayed. Now this has been fixed and the Finalized Employee Salary will be shown in the register.
PF 3A – Report	09 Aug 2011	The reports got generated after very long time, therefore 3A reports have been divided into batch of 500 employees and secondly, page missing issue has also been sorted out.
Manage Employee Increment	09 Aug 2011	Added multiple employee code search option in selection criteria
Manage Leave Encashment	09 Aug 2011	In Manage leave encashment, User mapping as per location – unit was not working, this has been fixed now.
Company News	09 Aug 2011	Added User Group mapping concept in the company news interface and therefore the news is now visible on the employee portal dashboard according to the user group mapping.
Deduct Security Deposit	09 Aug 2011	Added Excel - Export/Import feature and multiple employee code search option in selection criteria
Create Lock – unlock month	09 Aug 2011	In Create Lock –Unlock form, Unit-wise month was not locked or unlocked, therefore the new process of unit-wise month lock unlock option has been added.
Asset Management	09 Aug 2011	Asset Detail: In this form admin can insert update and delete multiple assets and in edit or delete functionality admin can edit or delete un-issued assets only. User can only insert individual asset and edit or delete the un-issued assets. Asset Transfer Process: In this form admin can assign / return asset to the user group. User can only return the assigned assets. Asset Assignment: In this form admin can assign assets to all the employees who are either mapped or not mapped with the user group. Now group wise assignment function has been added. User can only assign assets as allowed by user group. Assets report can be created, which get published as allowed by user group. Excel report also can be created.
Company Dashboard	09 Aug 2011	In Important reports under the payroll details, No. of employee (Processed salary) issue has been resolved. Earlier the no. of employees were published incorrectly. Pending Request: Any employee master data change by either admin or employee herself got reflected in pending requests. Now, the correction has been made and only the data changed by employee herself is shown here for approval.
Map users with paycodes	09 Aug 2011	Added Map users with paycodes feature, in this admin can map the users with pay codes. After this user can only assign salary structure as allowed by user group.

Import PF Before Salary Process	07 Jul 2011	Import PF Before Salary Process is used for manual PF calculation according to employee wise. Here you can enter manual PF of employee and import the excel sheet before salary process Then you can see its impact in Salary and PF reports after salary process.
Import PT Before Salary Process	07 Jul 2011	Import PT Before Salary Process is used for manual PT calculation according to employee wise. Here you can enter manual PT of employee and import the excel sheet before salary process Then you can see its impact in Salary and PT reports after salary process.
Edit Income Tax / Import - Export TDS Before / After Salary Process	07 Jul 2011	Change for edit & import IT to add a condition to check that additional tax is greater than IT or not if greater then additional tax should be 0.

Change in salary process	27 Jun 2011	In Hold/Release process LWF Employer was not picked when the salary was released. Now, this has been fixed and employers LWF will also be picked in the release month.
Change in tax process	27 Jun 2011	A small change has been done in the tax process to accommodate car perquisite calculation. Car perquisite is calculated for 12 months but these 12 months can be Feb to Jan or Mar to Feb or Apr to Mar. This means if the employee submits the fuel bills for the month of Mar in April, then Mar payment would be considered to calculate perquisite of current financial year and 12 months fuel reimbursement is considered and not 13 months. This means if employee gets fuel amount for each month from Mar to Mar, then Mar to Feb is considered and current F.Y. Mar is fully taxable. This is only effective if you use Import car usage for perquisite calculation process.
ESS / Leave Request	27 Jun 2011	Mail would also go to the employee who is assigned responsibility in absense of the person who requests for leave.
Ask me	27 Jun 2011	Additions in Ask Me: 1. Why is LWF not deducted? 2. Check earning calculation based on present dependency
Custom Monthly JV	27 Jun 2011	1. Text Report for Elixer 2. Html Report for Aarti drugs
Leave Attendance \ Overtime Report	27 Jun 2011	New cost report in Excel for Radnik
Employee Transfer Form	27 Jun 2011	Category table also exported in access database. In Employee table (access database) Category Code, Shift Code, Unit Code is also exported.
Mail Configuration	27 Jun 2011	Proper Validation and resolved issue of Required SSL and handling of WebConfig Auth Mail Error when it is blank.
Punch Capture Form	27 Jun 2011	Add proper help for excel sheet and text files.
Wiley Attendance Process	27 Jun 2011	Resolve issue in Wiley attendance process sp. (Case: when employee is on OD (9:00-12:00) and come to office and mark evening punch 18:00, then system calculate only (9:00-12:00) instead of (9:00-18:00))
New Employee Master	27 Jun 2011	Present Dependency and OT Applicable by default.
Weekly Off Calculation	27 Jun 2011	Issue resolved for Radnik as they have problem in multiple weekly off assignment.
Leaving Employee Punch Capture Report	27 Jun 2011	Issue resolved as data is not shown. (Reason: common searching sp is used which does not select employee whose dol is present)
Calculate Perquisite	27 Jun 2011	Design and proper validation in excel import.
Import Asset Perquisite	27 Jun 2011	Design and proper validation in excel import.
Attendance Import through Excel	27 Jun 2011	Add proper validation in excel import as users sometimes remove some columns.
Create – Issue Employee Documents	04 Jun 2011	Now you can generate group wise offer letter, appointment letter and renewal letter through the Issue employee document – GroupWise form. Here you can generate ms-word and PDF documents, and you can send document attachment through the email.

Global Settings

16 May 2011

Added three new fields in global settings form 1. Image Type: here you can enter the image type like jpg, gif. With this Webpay would restrict you to upload any other image type using Employee Master Form. Remember to enter it like jpg, gif, png. 2. Doc Type: here you can enter the document type like doc, xls, pdf. With this Webpay would allow you to only upload these types of files? 3. Fooding Part of Gross: Pay fooding with salary.

Import Employee Master	22 Apr 2011	Finalized employee checkbox added so as to make the user enable to search the finalized employee.
Online Attendance Module	06 Apr 2011	1. Employees will fill the weekly attendance as Time In and Time Out through ESS manually. 2. Employee will submit attendance to the system and the TL will be published as per the sanction authority mentioned in the system. An email will go to the TL, Circle HR and employee self.: 3. TL or Circle HR will mark approve or reject or mark the leave (CL, PL etc) or LWP and save. The system would store the time in and time out along with the status like P for present, L for LWP and other leaves. On save event an email would go to Employee, Circle HR and TL 4. A report will be created which would show the details like the no. of present, lwp , cl etc. as per the status marked by TL to the person who processes the payroll

Employee Master	31 Mar 2011	1. Very small into employee master change the caption settlement date instead of effective date under position details and arrange the Joinees and Resignees fields into different cell.
Salary Structure Import	28 Mar 2011	Changes in Webpay with regards to Salary Structure Import method. The following change effects only import salary structure and not the individual salary structure assignment form. Objective: The users of Webpay (Company Admin) can now be mapped with the template and the paycodes in the template. When the user logs in then he/she would only be able to insert the paycode which he/she is authorized to. Even if there are more paycodes in the template but you have assigned fewer to the user, the user can only insert which he/she is authorized to. To use the above you need to do the following: 1. Map the user with the paycode in user administration section. However this process is not mandatory, if you do not wish to map the users with paycodes the process would work as earlier. 2. The user logs in and uses the import method to assign salary structure 3. The user would only be able to view the paycodes he/she is assigned with and also insert only those.
Form-16	25 Mar 2011	1. CIT Address, City and Pin Code added. You can add this in TDS deductor master under statutory settings menu 2. In Form 12 BA TDS range added: You can add this in TDS deductor master under statutory settings menu 3. TDS Certificate No.: Default value picked is Company Name + FY + Empcode. However you enter the value yourself in employee master under Position details of employee. You will find TDS certificate no. field there in. 4. Taxable Reimbursements like Medical and LTA are added under Section 17(2) Perquisites. To do this there is change in paycode master. You need to map the Medical and LTA reimbursement with Section 17(2). 5. A new section 17(3) profit in lieu of salary is also added in paycode master. You can create a variable paycode and map that with Section 17(3). 6. Section 80 CCF is published separately in Form 16.
Create Lock/Unlock Month	18 Mar 2011	Now user can create or lock / unlock month and year according to location unit mapping and month and year would be populating according to user location right.
Menu Configuration for ESS	11 Mar 2011	Tools-> User Administration-> Create-Update ESS Menus: Now user can Create and Manage ESS menus.
Password Configuration for ESS	11 Mar 2011	Configuration-> Company Setup-> Global Settings Now user can restrict the employee to change the password as per the configuration in the payroll. E.g. minimum number of characters in the password, capital letters or numeric or special characters etc.
Approve changes by employee	9 Mar 2011	Bulk data updation process in approve changes by employee.
Upload Expense & other Details	7 Mar 2011	Expense process upload on admin portal updated. ESS report for viewing the expense data created. On salary register head wise an option given to view the net salary with the expense uploaded by admin
Salary slip with tax details	3 Mar 2011	On salary slip with tax details branch micr code was not publishing now rectified
Salary Transfer Details	1 Mar 2011	On bank report checkbox added for one time selection of bank checkbox list
Global Settings	1 Mar 2011	Now No. of days of leave encashment to be calculate for exemption from global settings.
Miscellaneous	1 Mar 2011	1. Manage LWF deduction on arrear by adding a flag on PF ESI configuration form. 2. Add two more formula head to calculate the formula with PF employer & PF employer with admin charges. 3.Resume import form for import the new candidates resume for schedule the interview of the new candidates
Tax Process	1 Mar 2011	Add Superannuation perquisite calculation on tax process: Process: To calculate the superannuation perquisite by the system first maps the superannuation paycode with “superannuation perk” and enters maximum exemption of the superannuation in the tax configuration
Tax Calculator	1 Mar 2011	Create tax calculator in admin and ESS modules for calculate tax.
Attendance	1 Mar 2011	Now paid days will calculate in attendance process.
Leave	1 Mar 2011	1. Adjust Leave is concept by which we can increase and decrease leave balance. And in all transaction leave balance will be automatically reset. 2. In the earn leave employees earn the leave for next year according to their working in current year. For example Suppose in 2010 X employee have 240 paid days. If company provide 1 EL in 20 paid days then. In 2011 in X employee account 12 EL will debit.

View Profile on ESS	24 Feb 2011	On edit view profile qualification option added. Now employee can edit the qualification details also
YTD Register	21 Feb 2011	In YTD Register search criteria given for employee type
Form 27 A	18 Feb 2011	Form 27 A cost center wise report

User Right Master	5 Jan 2011	Single datagrid given in the user right master in admin portal.
360º Appraisal Module	01 Jan 2011	360º Appraisal Module (NEW MODULE) added in HR menu.
Company Menu Re-arranged	01 Jan 2011	CONFIGURATION : ‘MASTER’ has been replaced with ‘CONFIGURATION’. All Company setting forms, Master forms, Slab forms, FBP format form, Reimb. Cover letter forms are here with arrangements of new Sub-Menu. EMPLOYEE: All employees’ related forms are here as likely before. LEAVE – ATTENDANCE: Leave & attendance related forms are here for Settings, Request, and Reports. IMPORT – EXPORT: Import-export forms have been re-arranged. TAXATION: Taxation forms as it is except Tax Setting, Deductor & Slab that are now ‘Statutory Settings’ of ‘CONFIGURATION’. APPROVALS: This is new main menu that have approval related forms except Leave. ASSIGN & PROCESS: ‘ASSIGNMENT’ has been replaced with ‘ASSIGN & PROCESS’. All previous forms have been rearranged. Assignment related forms as Salary Structure, Arrears, Reimbursement claims; Loan-Advance, Shift, and Overtime are now under Submenu ‘ASSIGN’. HR: ‘HR Details’ has been replaced with ‘HR’. Now two Submenu ‘Recruitment’& ‘360* Appraisal System’ have been added from previous. REPORTS: Reports have been arranged by new Submenu as ‘Monthly Reports’, ‘Master Reports’ etc. TOOLS: FAQ, Query Builder, Dynamic Caption, Disclaimer, License agreement, User Administration submenu now are in this new Menu.
Parameter Settings	01 Jan 2011	We have Remove some fields from Parameter Settings and added into Taxation Menu in Tax Setting form mentioned below: Chapter VI-A Approval Max. No. of request for investment declarations Default document status for Chapter VI-A declarations Senior Citizen Age Deduct whole TDS on Arrear amount (Pay month)